This page helps users work through court records needs in Montgomery County, Ohio, including online case searching, copy requests, and office contacts.

The main online resource is Montgomery County PROv3, the Public Records Online system maintained by the Montgomery County Clerk of Courts. For certified or authenticated copies, users should work directly with the Clerk of Courts offices.

Use Montgomery County PROv3 to look for public record information for supported court case types. The system is intended for public access to docket and case information, but it is not a certified record source.

PROv3 covers public record information for these court areas:

  • Traffic, criminal, and civil cases filed in Montgomery County Municipal Court
  • Criminal and civil cases filed in the General Division Common Pleas Court
  • Domestic Relations cases filed in the Domestic Relations Common Pleas Court
  • Court of Appeals cases filed in the Second District Appellate Court of Ohio

Important: Online information should not be relied on for legal certification. Certified copies and certification of the official docket must be requested through the Clerk of Courts offices.

Online record limits and document images

The PRO system provides docket entries and redacted document images tied to individual cases. Document images are normally available within 48 to 72 hours after filing, but some records may not be available for public viewing because of confidential information or technical limits.

Occasionally, a document image may be associated with the wrong docket entry or may not display because of a technical issue. When an online result is missing, unclear, or not enough for your purpose, contact the appropriate Clerk of Courts office rather than relying only on the online record.

The PRO system is for general public use and is not intended for bulk downloads or large-volume record copying. Organizations seeking data files should contact the Director of Information Services.

Court record copy options

Montgomery County Clerk of Courts offers regular, certified, and authenticated copies. Regular copies can be obtained in the Clerk of Courts office, and many documents may also be found through the public records search. Certified and authenticated copies provide higher levels of official verification.

The copy types and listed costs are:

Copy type What it means Cost
Regular copy A standard copy available through the Clerk of Courts office $.10 per page
Certified copy Signed by a Deputy Clerk and verified as a true and accurate copy of the original, with certificate stamp and embossed court seal $1.00 per page
Authenticated copy Verified by a Judge and the Clerk of Courts, with original signatures and court seal $5.00

Requesting court record copies

For Court of Common Pleas records, requests may be made in person, by mail to the Records Section, or by email to [email protected]. The Records Section is located in the Montgomery County Courts Building, 41 N. Perry Street, Room 104, Dayton, Ohio 45422.

For Municipal Court of Montgomery County records, requests may be made in person, by telephone, fax, or mail through the appropriate division. The Eastern Division serves Huber Heights, and the Western Division serves Trotwood.

The Clerk of Courts requires advance payment for copy costs and a self-addressed, stamped envelope. Contact the appropriate office for the total number of pages before sending payment. You can also review the court records request information for copy types and request methods.

The Montgomery County Clerk of Courts serves the Common Pleas Court, General Division; Domestic Relations Court; County Municipal Courts; and the Second District Court of Appeals. The Clerk’s Office receives, dockets, indexes, certifies, and preserves pleadings, court orders, and other legal documents filed with the courts.

For court operations and division information, the Montgomery County Clerk of Courts website provides links to public records search, eFiling, payment, municipal court notifications, traffic fines, and customer comments.

Users handling filings can review the Montgomery County eFiling system for General Division and Domestic Relations Division eFiling access.

Montgomery County court records contacts

Use the office that matches the case type or copy request. Email addresses are listed as plain text because court email may be public record.

Common questions

Where can I search Montgomery County court records online?

Use Montgomery County PROv3, the Public Records Online system maintained by the Montgomery County Clerk of Courts.

Are PROv3 records certified?

No. PROv3 is provided for public record information. Certified copies and official docket certification must be requested through the Clerk of Courts offices.

How soon are court document images usually available?

Document images are normally available within 48 to 72 hours after filing, but confidential records, processing issues, or technical problems may limit access.

How do I request Common Pleas Court copies?

Common Pleas Court copy requests may be made in person, by mail to the Records Section at 41 N. Perry Street, Room 104, Dayton, Ohio 45422, or by email at [[email protected]](mailto:[email protected]).

Which Municipal Court office should I contact?

For Municipal Court records, contact the division tied to the case. The Eastern Division is in Huber Heights, and the Western Division is in Trotwood.

What does an authenticated copy cost?

An authenticated copy costs $5.00 and includes verification by a Judge and the Clerk of Courts, original signatures, and the court seal.