This page helps users handle Official Records tasks in Sarasota County, Florida, including searching recorded documents, understanding online coverage, and finding copy or certification options.
The Sarasota Clerk of the Circuit Court and Comptroller provides the Official Records search for deeds, mortgages, liens, judgments, and related recorded documents.
Sarasota County Official Records search
Use the Clerk’s search Sarasota County Official Records tool to look up records by name, instrument details, filing date, book and page, or document type.
- Last name or business name
- First name
- Instrument number
- Date filed from and date filed to
- Book and page for records from 1990 through 1998
- Document type
The search returns up to the top 500 records. Use narrower names, dates, or document types when a broad search returns too many results.
- Open the Official Records search.
- Enter the name, instrument number, date range, book and page, or document type you have.
- Review the returned records and select the matching document.
- Use the available PDF image when the record image is available online.
Online record coverage
The online Official Records index covers 1990 to present, with document images available in PDF format. The Clerk’s Public Access information also states that Sarasota County Official Records from 1921 to present are available on microfilm and electronically.
Online land and Official Records include deeds, mortgages, liens, and judgments from 1990 to present. Records before 1990 can be ordered through a Record Search Request or reviewed on microfilm through the Public Access Department.
Certified copies and certification requests
The Sarasota Clerk offers certification for Official Records and Marriage Certificates. To request certified copies through the online system, use the “Certified Copy Login” tab.
Approved certification requests can be accessed through “My Mailbox.” Allow up to 24 business hours after the request is received, and watch for the email notice that the document is available.
Certified copies of Official Records can also be purchased in person at the Public Access Department, by telephone with prepaid credit card payment, or through MyFloridaCounty.
Restricted record images
Some images are not posted online. The Clerk is not authorized to post records on the site for military discharges, death certificates, or court records involving Family, Juvenile, or Probate matters.
Restricted images, except military discharges, may be viewed in person at the Public Access Department.
Fees for records and copies
The Public Access Department lists these records and search fees:
| Service | Fee |
|---|---|
| Official Records search | $2.00 per name per year |
| Copies | $1.00 per page |
| Certification | $2.00 per document |
| Exemplification | $7.00 per document |
Credit card transactions are subject to a 3.5% processing fee charged by a third-party payment provider.
Record Search Requests
Record Search Requests are accepted by mail, phone, or fax when payment requirements are met. Include the name, years to search, case number if applicable, the document needed, and any additional information that may help locate the record.
State whether you need a plain copy or a certified copy. Copy requests are completed in approximately three business days from the date received when all required information and fees are included.
You can review more Public Access details through the Clerk’s Public Access records information.
Official Records contact information
Use these contacts for Sarasota County Official Records searches, copy requests, and certification help.
-
Public Access Department
Phone: (941) 861-7400
Fax: (941) 861-7738 -
Sarasota County Clerk of the Circuit Court and Comptroller, P.O. Box 3079, Sarasota, FL 34230-3079
Phone: (941) 861-7400 -
Certification assistance
Email: [email protected]
Common questions
Where can I search Sarasota County Official Records online?
You can search through the Sarasota Clerk’s Official Records search, which provides access to recorded documents such as deeds, mortgages, liens, and judgments from 1990 to present.
Can I get certified copies of Sarasota County Official Records?
Yes. Certified copies can be requested through the Certified Copy Login tab, purchased in person at the Public Access Department, requested by phone with prepaid credit card payment, or obtained through MyFloridaCounty.
How long does an approved certification request take?
Approved certification requests may take up to 24 business hours after receipt. The document is accessed through My Mailbox, and the Clerk sends an email when it is available.
What should I do if I need records before 1990?
Records before 1990 can be ordered through a Record Search Request or reviewed on microfilm through the Public Access Department.
Why can’t I view some Official Records images online?
Military discharges, death certificates, and court records involving Family, Juvenile, or Probate matters are not posted online. Restricted images other than military discharges may be viewed in person at the Public Access Department.