This page helps with a case search in Sonoma County, California, by explaining the main court portal, records request options, and related official court resources.

The Sonoma Superior Court provides Odyssey portal access for case information, while the Records Department handles copy requests, archived records, and in-person records help.

Sonoma Superior Court Case Portal

The Sonoma Superior Court Case Portal is the main online path for viewing available case information. The portal supports Smart Search and provides access to case details such as hearings, register of actions, dispositions data, and other case information available to authorized users.

Have one or more of these details ready before searching:

  • Case number
  • Party name in last, first, middle format
  • Individual name for adult criminal searches

For civil, family law, probate, and adult criminal matters, the portal instructions route users through Smart Search.

  • Go to the court’s access the Sonoma Superior Court Case Portal page.
  • Select the portal access option and use Smart Search.
  • Enter a case number or name in the format requested by the portal.
  • Open the matching case result to review the available case information, parties, events, hearings, charges, dispositions, or other displayed sections.

If searching by a partial name in the Odyssey Portal, use the asterisk wildcard.

Portal registration and access

General public users may register for Odyssey Portal access. Registered users receive web access to Superior Court case information such as hearings, register of actions, and dispositions data. Registered users also receive access to Civil Documents.

The registration process has two parts: creating an account and requesting access as Registered Public. Users must confirm their email, log back into the portal, choose the Registered Public role, and wait for the court’s approval email.

For registration issues, contact the Superior Court at [email protected].

Online case information limits

Online case information is not the official court record. The documents and information available through the website are provided as a public service and are not intended to replace the official records maintained by the Sonoma Superior Court.

California Rules of Court 2.503 restricts remote display of documents for certain case type categories. When remote access is limited, the physical court files may be available for viewing at the records counter in the Hall of Justice in Santa Rosa.

Review the court’s read the Sonoma Superior Court portal disclaimer before relying on online case information.

Records Department copy requests

The Records Department handles requests for copies of court documents. Copies may be requested by mail, in person, or online for applicable case types.

Mail requests

Mail requests should include a completed Record Request Form, a self-addressed stamped envelope, and a check payable to Superior Court of California, County of Sonoma. Because page counts can vary, the court instructs requesters to use a blank check with a “Not to exceed” amount written above the signature line or in the memo section.

In-person requests

In-person copy requests may be submitted to the Records Department during office hours. Payment in person may be made by cash, check, money order, cashier’s check, or Visa or Mastercard credit card.

Online requests

Online request options are available for Civil Records Request and Family Records Request. The civil request form may be used to request a record search or copies of civil court records by case number and party names.

Archived records

The Archived Records Division handles archived documents for Civil, Family Law, and Probate filings dating back to the mid 1800s. In most instances, records filed within the past twenty years are easily accessible.

If a case originated before 1984, the record may be archived and may take longer to obtain. Archived record requests should include as much detail as possible, such as party first and last names, the year the case was finalized, the documents requested, and whether certified copies are needed.

Additional search charges may apply for archived records when the case number is not supplied.

Copy and research fees

The Records Department lists these fees for document copies, certifications, research, and storage retrieval:

Item Fee
Document copies $0.50 per page
Certification of a filed document $40.00
Certification of a dissolution judgment $15.00
Research charge for each search longer than 10 minutes $15.00
Files ordered from storage $5.00 per file

Recently filed cases, calendars, and tentative rulings

The court provides online access for recently filed Civil, Probate, and Family Law cases through its new case search portal. Court calendars are also available for civil, criminal, family law, juvenile, probate, and daily appearance calendars.

Court calendars are posted at 4:00 PM daily. Changes and additions may be made up to the appearance time, and changes after 4:00 PM are not posted on the website. If a case is not listed or more information is needed, check with the Court Clerk’s Office in person or call the court at (707) 521-6500.

Tentative rulings are available online and by phone for civil, family law, and probate matters. No tentative rulings are provided for criminal matters.

Victim and witness criminal case lookup

The Sonoma County District Attorney provides a Victim & Witness Criminal Case Lookup for victims and witnesses seeking information about defendants in a criminal case and upcoming court dates.

The lookup accepts a criminal court case number, District Attorney case number, or police report case number. It does not provide juvenile case information.

Case search contacts

Use these contacts for records help, portal registration issues, court calendar questions, and victim or witness criminal case lookup support.

  • Hall of Justice Records Department, 600 Administration Dr, Room 110-J, Santa Rosa CA 95403
    Phone: (707) 521-6670
    Office Hours: Mon-Fri 8:00 AM to 3:30 PM
  • Superior Court of California, County of Sonoma, 600 Administration Drive, Santa Rosa CA 95403
    Main Information: (707) 521-6500
    Hours: Monday-Friday 8 a.m. to 3:30 p.m.
  • Superior Court portal registration support
    Email: [email protected]
  • Office of the District Attorney, 600 Administration Drive Room 212J, Santa Rosa, CA 95403
    Phone: (707) 565-2311
    Business Hours: Monday - Friday 8:00 AM - 5:00 PM

Common questions

Where do I search Sonoma County court cases online?

Use the Sonoma Superior Court Case Portal and its Smart Search feature to look up available case information by case number or name.

Are online Sonoma Superior Court case records official records?

No. Online documents and information are not the official records of the Sonoma Superior Court. Official records are maintained by the court.

Why can’t I view every court document online?

Some case type categories are restricted from remote document display under California Rules of Court 2.503. Physical files may be available at the records counter in the Hall of Justice in Santa Rosa.

How do I request copies of Sonoma County court records?

Submit a records request by mail, in person through the Records Department, or online for applicable Civil and Family case records.

What information helps with an archived records request?

Provide the parties’ first and last names, the year the case was finalized, the documents requested, and whether certified copies are needed. A case number helps avoid extra archived search charges.

Can victims or witnesses look up criminal case dates?

Yes. The District Attorney’s Victim & Witness Criminal Case Lookup provides defendant and upcoming court date information for criminal cases, but it does not provide juvenile case information.